Administrative Assistant

Title:             Administrative Assistant

Department: Tsuut’ina Culture/Museum

Reports to:     Program Director and Executive Assistant

1. JOB SUMMARY:

The administrative assistant is responsible for assisting in the financial record keeping and good conduct of staff. The Administrative Assistant will assist in the processing of payments for all Tsuut’ina Gunaha Institute regular and contract staff. The Administrative Assistant will assist in the overseeing of exceptional financial record keeping, and ensuring the program is adhering to the best business practices. The Administrative Assistant will provide assistance in all areas pertaining to the successful operation of the Tsuut’ina Gunaha Institute.

2. DUTIES AND RESPONSIBILITES:

Report to Program Director and Executive Assistant

• Assist in guiding the daily office duties as required
• Ensure all staff are performing office as require
• Identify and advise Director of any training that may assist employees in the performance duties
• Maintain a daily log
• Perform duties from time to time identified in the job description
• Ensure the filing system is kept current
• Answer and record all phone calls when needed
• Review payroll and payables before submitting to finance department in absence of Executive Assistant
• Ensure that all financial information is current and provide a monthly financial record keeping system
• Attend all meetings and record all meetings
• Must attend workshops and training when directed
• Ensure that office is secure’
• Assist Director in carrying out program mandate

3. QUALIFICATIONS:

• Minimum Grade 12 diploma with post secondary experience being asset
• Experience maintaining program records
• Experience processing payroll and payables
• Knowledge of the Tsuut’ina Nation financial protocols and processes
• Knowledge of “AGLC Eligible Use of Proceeds Manual”
• Knowledge of Tsuut’ina Policy and Procedures
• Verbal and written communication skills
• Tsuut’ina Language, Culture, and Historical knowledge as asset
• Experience working with Elders
• Committed to the full revitalization of the Tsuut’ina Language

OTHER REQUIREMENTS:

• Have a valid Alberta drivers’ License, proof of insurance, and own reliable transportation
• Submit a criminal record check
• Professional dress attire

NOTE:

Please note that this organization adheres to Sections 1 – 9 of the Aboriginal Employee Preference Policy for selection and displacement.  Only those applicants selected for an interview will be contacted. The successful candidate will be under a six-month probationary period at the commencement of his or her employment.

IN ADDITION:

• Depending on your position – a Vulnerable Sector check may be required upon application from all provinces, states or countries lived in for the last four years. Vulnerable Sector checks must be completed within the past month.

NOTE:

Please note that this organization adheres to Sections 1 – 9 of the Aboriginal Employee Preference Policy for selection and displacement.  Only those applicants selected for an interview will be contacted. The successful candidate will be under a probationary period at the commencement of his or her employment.

Competition Opens: August 5^th 2022  

Competition Closes:  August 16^th 2022 @ 12:00PM MT (No applications will be considered after this time)

Please apply in writing, including a resume to:       

Tsuut’ina Nation Human Resources Department

9911 Chiila Boulevard, Tsuut’ina, Alberta T3T 0E1

OR Email: Jobs@tsuutina.com

Please reference in subject line: JOB TITLE & REF# or will NOT be opened

We thank all applicants in advance, however, only those chosen with the required qualifications will be contacted for an interview.