Data Base Clerk *EXTENDED*

REF#317

Title:                  Data base Clerk

Department:   Public Works Operations

Reports to:      Public Works Service Manager

JOB SUMMARY

The Data Base Clerk is responsible for administrative duties associated with the implementation and ongoing data received from the Supervisor and clients. The Data Base Clerk provides information to the public, reviews applications and maintains accurate records.

DUTIES & RESPONSIBILITIES:

  • Assist the Service Coordinator in maintaining and archiving flies on new builds, renovations and repairs to all nation homes
  • Future Development of Job Costing Program
  • Assist in the development and promotion of Home Maintenance Training sessions to Nation Members
  • Schedule and coordinate other activities as needed
  • Distributes Housing applications and Renovation applications or information as requested
  • Answer queries from members or general public
  • Review applications forms for accuracy and completeness
  • Attend hearings
  • Keep accurate records of office meetings, hearings, correspondence, agendas, reports and recommendations
  • Provide reports or updates as requested
  • Liaises with stakeholders within the nation
  • Communicate hearing dates and decisions to relevant parties
  • Create correspondence and related documents to support residency
  • Provide administrative support to the Public Works Operations (Housing and Infrastructure)
  • Complete any and all other duties as assigned

QUALIFICATIONS:

  1. Minimum Grade 12 with a related post-secondary certificate or diploma
  2. Experience in an administrative or record-keeping environment is an asset
  3. Working knowledge of Housing
  4. Attention to detail and ability to check documents for accuracy and completeness
  5. Experience in maintaining records and preparing reports from varied statistical information
  6. Capacity to prioritize work to meet deadlines on a consistent basis
  7. Excellent written and oral communication skills
  8. Outstanding interpersonal skills with the ability to establish rapport with diverse stakeholders
  9. Demonstrated professionalism and ability to respect confidentiality at all times
  10. Working knowledge of MS Office (Word, Outlook, Excel and Power Point) and Xyntax
  11. Must be collaborative, self-directed, self-motivated, organized and able to multi-task
  12. Communication skills and customer Service experience
  13. A valid Alberta driver’s license and reliable transportation is required

The successful candidate must complete a criminal records check, child and youth intervention check

NOTE:

Please note that this organization adheres to Sections 1 – 9 of the Aboriginal Employee Preference Policy for selection and displacement.  Only those applicants selected for an interview will be contacted. The successful candidate will be under a probationary period at the commencement of his or her employment.

 Competition Opens:   October 13, 2022

Competition Closes:   November 9, 2022 @ 12:00PM MT (No applications will be considered after this time)

 

Please apply in writing, including a resume to:       

TsuuT’ina Nation Human Resources Department

9911 Chiila Boulevard, Tsuu T’ina, Alberta T2W 6H6

OR Email: Jobs@tsuutina.com

Please reference in subject line: JOB TITLE & REF# or will NOT be opened

We thank all applicants in advance, however, only those chosen with the required qualifications will be contacted for an interview.

 

 

 

 

To apply for this job email your details to jobs@tsuutina.com.