Executive Assistant/Receptionist

REF#328

Tile:                       Executive Assistant/Receptionist

Department:   Office of the Peacemaker

Reports to:      Peacemaker Coordinator

JOB SUMMARY

 The Executive Assistant provides support to the Peacemaker Coordinator of the Tsuut’ina Nation.  As such, this individual is required to demonstrate a high level of professionalism and excellent interpersonal skills to be able to deal positively with all Nation Members, professionals, Nation Citizens and government officials.  This position also provides leadership to the administrative positions working in the office of the Peacemaker and ensures the smooth operation of the office.

DUTIES AND RESPONSIBILITIES:

  • Greet visitors, ascertain nature of business and direct visitors to appropriate person or department.
  • Responsible for Peacemaker Coordinator Calendars: making all travel arrangements, organizing meetings and monitoring for conflicting bookings.
  • Coordinate meetings on behalf of the Peacemaker Coordinator including booking boardrooms, ordering refreshments, creating meeting agendas, organizing committee member packages, calling all attendees, taking minutes, typing directives and keeping accurate up to date records.
  • Build and maintain effective relationships with all internal departments and external stakeholders of the Nation.
  • Responsible for incoming and outgoing correspondence with Federal, Provincial, Municipal Governments and other professionals.
  • All administrative services required by Peacemaker Coordinator including typing notes, creating documents and reports, ordering supplies, maintaining an accurate filing system and other operational requirements.
  • Reports to Peacemaker coordinator
  • Maintains good public relations with all inquiries with strict adherence to confidentiality and well mannered
  • Must be able to take minutes for meetings (if needed)
  • Answers telephone and route calls promptly
  • Greets visitors and notifies appropriate individuals
  • Ability to maintain calm demeanor in stressful situations
  • Maintains tidy reception area which is organized and free from wandering visitors
  • Willingness to communicate and work with court personnel, Tosguna, TTN departments and TTN corrections with respect and manners
  • Knowledge of Peacemaking program and willing to be a trained peacemaker to better understand The Office of the Peacemaker and TTN Peacemaker courthouse

QUALIFICATIONS:

  • Education and training in the field of office support
  • Willing to abide by the Human Resources Policy and Procedures
  • Must have a clear CPIC
  • Must be in good standings in the community
  • Technical Writing Skills
  • Knowledge of Microsoft Office, WORD, PowerPoint, Excel
  • Knowledge of public relations is an asset
  • Valid driver’s license, reliable transportation and active insurance

IN ADDITION:

  • Depending on your position – a Vulnerable Sector check must be required upon application from all provinces, states or countries lived in for the last four years. Vulnerable Sector checks must be completed within the past month.

NOTE:

Please note that this organization adheres to Sections 1 – 9 of the Aboriginal Employee Preference Policy for selection and displacement.  Only those applicants selected for an interview will be contacted. The successful candidate will be under a probationary period at the commencement of his or her employment.

Competition Opens:   October 28, 2022

Competition Closes:   November 11, 2022 @ 12:00PM MT (No applications will be considered after this time)

Please apply in writing, including a resume to:       

TsuuT’ina Nation Human Resources Department

9911 Chiila Boulevard, Tsuu T’ina, Alberta T2W 6H6

OR Email: Jobs@tsuutina.com

Please reference in subject line: JOB TITLE & REF# or will NOT be opened

We thank all applicants in advance, however, only those chosen with the required qualifications will be contacted for an interview.

 

 

To apply for this job email your details to jobs@tsuutina.com.