Executive Assistant

REF#296

 JOB DESCRIPTION

This position will be responsible for the day-to-day operations of the Administrative duties within the Tsuut’ina Development Authority. Technical and clerical review, including processing of applications, certificates, and business licenses in accordance with established policies and procedures. This position manages all duties related to administration, payables, and has exceptional skills in all office applications and is IT savvy. The work is performed under the supervision of the Manager of The Tsuut’ina Development Authority.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Communication and Coordination with Tsuut’ina Nation Departments
  • Collection of Development and Building Permits Fees
  • Managing website uploads and changes as needed
  • Create and Issue Business Licenses and Business Permits as required
  • Coordinate with Community Enforcement
  • Payables for department using Xyntax software
  • Community Engagement as required
  • Ensuring Nation Standards are met; cultural, environmental, sustainability
  • Internal Communication with administration, other team leads
  • Compiling and Updating TDA Laws, regulations, land use and zoning documents

 

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION/EXPERIENCE: High school diploma or general education degree (GED) is required with five (5) years of general clerical experience and a minimum of 3 to 5 years’ experience in development or a construction permit office. A comparable amount of education, training or experience may be substituted for the minimum qualifications.

LANGUAGE SKILLS: The applicant must have the ability to deal with the general public in a professional, courteous manner and provide support to the permit clerk position as needed. REASONING ABILITY: The applicant must have the ability to answer questions and resolve problem situations, or refer them to an appropriate office. The applicant must follow check lists and recognize different types of required exhibits and plans. The employee must be able to comprehend instructions, reports, permits and applications.

 

OTHER SKILLS AND ABILITIES:

  • Knowledge of basic development and construction administration
  • Knowledge of general permit processing and specific procedures.
  • Knowledge of land development, and construction terminology.
  • Ability to operate office machines such as computers, adding machines, cash register, fax machine, copier, and multifunctional telephone.
  • Ability to perform basic mathematical computations.
  • Ability to write and orally communicate detailed information and data in clear and concise manner.

 

MINIMUM QUALIFICATIONS

 Graduation from high school or possession of a high school equivalency diploma and 5 years of full-time experience or its part-time and/or volunteer equivalent, providing clerical, secretarial or office support work for a building code enforcement office, engineering office, commercial construction company or related agency or business.

 Proficient computer skills (Microsoft based applications).

 Will be required to carry out other duties as required.

IN ADDITION:

  • Depending on your position – a Vulnerable Sector check must be required upon application from all provinces, states or countries lived in for the last four years. Vulnerable Sector checks must be completed within the past month.

 

NOTE:

Please note that this organization adheres to Sections 1 – 9 of the Aboriginal Employee Preference Policy for selection and displacement.  Only those applicants selected for an interview will be contacted. The successful candidate will be under a probationary period at the commencement of his or her employment.

 

Competition Opens:       August 31st, 2022

Competition Closes:  September 14th,2022 @ 12:00PM MT (No applications will be considered after this time)

Please apply in writing, including a resume to:  

TsuuT’ina Nation Human Resources Department

9911 Chiila Boulevard, Tsuu T’ina, Alberta T2W 6H6

OR Email: Jobs@tsuutina.com

Please reference in subject line: JOB TITLE & REF# or will NOT be opened

We thank all applicants in advance, however, only those chosen with the required qualifications will be contacted for an interview

To apply for this job email your details to jobs@tsuutina.com.