Executive Assistant (Gunaha)

REF#321

Title:                     Executive Assistant            

Department:      Tsuut’ina Gunaha Institute

Reports to:        Director      

JOB SUMMARY

The Executive Assistant is responsible for the financial record keeping and good conduct of staff. The Executive Assistant will be responsible for the processing of payments for all Tsuut’ina Gunaha Institute regular and contract staff. The Executive Assistant will act in a management capacity during instances when the Program Director is absent from the office for periods longer than one week. The Executive Assistant is responsible for overseeing exceptional financial record keeping, and ensuring the program is adhering to the best business practices.

DUTIES AND RESPONSIBILITIES:

  • Guides the daily office duties as required
  • Ensure all staff are performing office duties as required
  • Identify and advise Director of any training that may assist employees in the performance duties
  • Maintain a daily log
  • Perform duties from time to time not identified in the job description
  • Ensure the filing system is kept current
  • Answer and record all phone calls when needed
  • Prepare, review, and submit payroll and payables to Tsuut’ina Nation Finance Department in a timely manner
  • Ensure that all financial information is current and provide monthly financial updates
  • Attend all meetings and record all meetings
  • Must meet with the Dit’onik’odza Charities and Tsuut’ina Finance Department about financial matters
  • Must attend workshops and training when directed
  • Review financial statements on a monthly basis
  • Ensure that office is secure
  • Assist Director in carrying out program mandate

QUALIFICATIONS AND SKILLS:

  • Minimum Grade 12 diploma with post-secondary experience being an asset
  • Experience maintaining program records
  • Experience processing payroll and payables
  • Knowledge of the Tsuut’ina Nation financial protocols and processes
  • Knowledge of “AGLC Eligible Use of Proceeds Manual”
  • Knowledge of Tsuut’ina Policy and Procedures
  • Verbal and written communication skills
  • Tsuut’ina Language, Culture, and Historical knowledge an asset
  • Experience working with Elders
  • Committed to the full revitalization of the Tsuut’ina Language

IN ADDITION:

  • Depending on your position – a Vulnerable Sector check must be required upon application from all provinces, states or countries lived in for the last four years. Vulnerable Sector checks must be completed within the past month.

NOTE:

Please note that this organization adheres to Sections 1 – 9 of the Aboriginal Employee Preference Policy for selection and displacement.  Only those applicants selected for an interview will be contacted. The successful candidate will be under a probationary period at the commencement of his or her employment.

Competition Opens: October 17, 2022        

Competition Closes: November 4, 2022 @ 12:00PM MT (No applications will be considered after this time)

 

Please apply in writing, including a resume to:       

TsuuT’ina Nation Human Resources Department

9911 Chiila Boulevard, Tsuu T’ina, Alberta T2W 6H6

OR Email: Jobs@tsuutina.com

Please reference in subject line: JOB TITLE & REF# or will NOT be opened

We thank all applicants in advance, however, only those chosen with the required qualifications will be contacted for an interview.

 

To apply for this job email your details to jobs@tsuutina.com.