DEPARTMENT: Tsuut’ina Daycare
CLASSIFICATION: Full Time Term Contract One Year
REPORTS TO: Daycare Director
JOB DESCRIPTION
The Executive Assistant is responsible for providing administrative and clerical services in order to ensure effective and efficient operations.
DUTIES AND RESPONSIBILITES:
Record Keeping
- Updates and maintains substitute teacher list; and accesses teaching resources as directed
- Maintain accurate and complete confidential and non-confidential files in accordance with licensing requirements to ensure successful licensing inspections
- Works with all aspects of the organization’s data management including: financial, board, community volunteers, administrative, program areas and Staff
- Uses a computer to complete work (word processing, data entry, spreadsheets, email, presentation software)
- Develops agendas, prepares for meetings, takes minutes and produces timely and accurate meetings
- Tracks all staff training and development and related budgets
Finance
Coordinates revenue and expenditures
- Coordinates enrolment and maintains wait list of potential customers
- Coordinates all monthly fee processes in a timely and accurate manner
- Orders materials and supplies in a cost-effective manner as directed
- Orders equipment as directed
Equipment and Facilities
Maintain a safe environment
- Coordinates facility, site and equipment repair and maintenance as instructed by the Director
- Monitor cleanliness and sanitation of all areas used by children
Director/Family and Community Relations
Responds to telephone and in-person inquiries in a friendly and professional manner
- Support a family-friendly environment
- Supports a culture of respect for all families
- Supports family involvement
- Provides resources to families
- Refers families to external resources
Professional Relationships
Work as a member of a professional team
- Create partnerships with colleagues and volunteers
- Participate in meetings
- Follow policies and procedures
Personal and Professional Development
- Maintains professionalism
- Follows policies and procedures and uses a code of ethics to guide practice
- Maintains confidentiality
- Maintain required professional certifications and/or registrations
- Keeps up to date with legislative requirements
- Participates in professional development
QUALIFICATIONS:
- Office Administration Certificate or equivalent experience
- Excellent attention to detail
- Superior customer service skills
- Working knowledge of Microsoft Office Suite: Word, Power Point, Email
- Xyntax experience would be an asset
IN ADDITION:
- Depending on your position – a Vulnerable Sector check must be required upon application from all provinces, states or countries lived in for the last four years. Vulnerable Sector checks must be completed within the past month.
NOTE:
Please note that this organization adheres to Sections 1 – 9 of the Aboriginal Employee Preference Policy for selection and displacement. Only those applicants selected for an interview will be contacted. The successful candidate will be under a probationary period at the commencement of his or her employment.
Competition Opens: February 13, 2023
Competition Closes: February 27, 2023 @ 12:00PM MT (No applications will be considered after this time)
Please apply in writing, including a resume to:
TsuuT’ina Nation Human Resources Department
9911 Chiila Boulevard, Tsuu T’ina, Alberta T2W 6H6
OR Email: Jobs@tsuutina.com
Please reference in subject line: JOB TITLE & REF# or will NOT be opened
We thank all applicants in advance, however, only those chosen with the required qualifications will be contacted for an interview.
