Finance Receptionist

Title:                            Receptionist

Department:               Finance

Reports to:                  Director of Finance (Interim Deputy CFO)

Designation:               Full-time

JOB SUMMARY

The Receptionist serves as the first point of contact for the Finance department. The successful candidate will be responsible for ensuring professional and prompt reception services for the Finance department. The successful incumbent will be responsible for responding to routine questions; providing general information; answering the Finance switchboard; making boardroom reservations for all senior Finance staff; and performing general clerical duties such as typing memos, scanning, photocopying, and mail sorting.

DUTIES AND RESPONSIBILITES:

• Reports to the Director of Finance (In the Interim, the Deputy CFO).
• Must have basic Tsuut’ina Language training and knowledge.
• Reliable and punctual.
• Ability to work in a dynamic and busy working environment.
• Courteous and diplomatic (on the phone and in person).
• Responds to visitors with professionalism and maintains confidentiality at all times.
• Greet visitors and notify appropriate senior staff of visitors’ arrival.
• Ability to use the photocopier, scanner, and multi-line phone.
• Answer telephone calls and route calls promptly.
• Make boardroom reservations for senior Finance staff (CFO, Deputy CFO, Directors, and Controllers).
• Arrange for courier pick-up and deliveries, shredding, and outgoing mail.
• Receive, respond and distribute professional emails.
• Maintain incoming and outgoing document logs.
• Collect, sort, and distribute mail.
• Maintain an adequate inventory of office supplies and postage.
• Coordinate the repair and maintenance of office equipment.
• File documents, print reports, and maintain time-card rosters.
• All other duties as assigned by the Deputy CFO or Directors of Finance

QUALIFICATIONS AND EXPERIENCE:

• Grade 12 education and a minimum of 2 years of work experience in a customer service environment.
• Must uphold strict confidentiality.
• Office Administration Certification Program is an asset.
• Prompt arrival and regular attendance at work (8:00 am – 4:00 pm; Monday – Friday).
• Some overtime may be required, especially on Fridays.
• Competent with Microsoft Office, Excel, and Word.
• Working knowledge of Xyntax is an asset.
• Ability to work and communicate effectively within a team environment.
• Careful attention to office duties and willing to pitch in to help co-workers when necessary.
• Excellent communication skills and a positive attitude.
• Must be a well-organized individual.
• Ability to get along with co-workers as well as superiors.
• Must be prepared to provide a current Criminal Record Check.

IN ADDITION:

Depending on your position – a Vulnerable Sector check must be required upon application from all provinces, states or countries lived in for the last four years. Vulnerable Sector checks must be completed within the past month.

NOTE:
Please note that this organization adheres to Sections 1 – 9 of the Aboriginal Employee Preference Policy for selection and displacement. Only those applicants selected for an interview will be contacted. The successful candidate will be under a probationary period at the commencement of his or her employment.

Competition Opens: January 26, 2023
Competition Closes: February 10, 2023 @ 12:00PM MT (No applications will be considered after this time)

Please apply via email or in writing, including a resume to:

Tsuut’ina Nation Human Resources Department
9911 Chiila Boulevard, Tsuut’ina, Alberta T3T 0E1
OR Email: Jobs@tsuutina.com

Please reference in subject line: JOB TITLE & REF# or will NOT be opened

We thank all applicants in advance, however, only those chosen with the required qualifications will be contacted for an interview.