Project Administrator *EXTENDED*

REF#318

Title:                   Project Administrator

Department:   Public Works

Reports to:      Director of Operations

JOB SUMMARY

Project Administrator is a vital member to the new residential and commercial construction project team. As such, this individual is required to demonstrate a high level of professionalism and excellent interpersonal skills to be able to deal positively with all Nation members, suppliers, consultants, both on and off-nation Contractors, external contracts, third party consultants and Nation departments and fellow team members.

DUTIES AND RESPONSIBILTIES:

The Project Administrator position is accountable for Monitoring the progress of projects, investigation variances, approving expenses and ensuring that project billings are issued to customer and payments collected.

Principal Accountabilities:

  • Perform detailed professional and confidential project accounting, administrative and clerical support duties with minimal supervision.
  • Monitor and control Elders Appliance Replacement and services program.
  • Working in coordination with the Project Manager, suggest appropriate cost codes to tracts costs.
  • Working in coordination with the Nation Finance Department Accountant, setup cost codes in Xyntax accounting system to tract costs.
  • Maintain daily project-related records and assign costs to project accounts in the Xyntax accounting system for project cost tracking purposes
  • Monitor an communicate to Project manager about any significant cost variances from budget and ascertain causes for variance.
  • Expedite getting contractor and supplier contracts properly executed with Finance and legal with all the requisite approval signatures.
  • Coordinate with the Nation Finance Department that projects contracts and change orders are correct in the Nation Xyntax accounting system.
  • Communicate executed contracts and change order to contractors and suppliers
  • Generate purchase orders for Project manager approvals
  • Process project-related cheque requisitions for approvals and payment.
  • Expedite project manager approval of suppliers and contractor invoices related to a project as per nation finance deadlines
  • Review account totals related to project assets and expenses
  • Investigate project variances and submit variance reports to management
  • Complete charity reports as required to comply with reporting requirements
  • Confer with nation receivables staff regarding unpaid contract billings
  • Report to management project related cost issues such as contractors that do not comply with submitting statutory declarations with progress billing, contractors that fail to get work inspected before submitting for payment, contractors, contractors that seem to be falling behind the contract completions date.
  • Report to management regarding the remaining funding available for projects.
  • Close out project accounts upon project completion.
  • Compile information for internal and external auditors, as required.
  • Prepare minutes notes for meetings as required.
  • Must be discreet regarding confidential matter relating to Tsuut’ina Nation business (required to take an Oath of Confidentiality)

QUALIFICATIONS AND SKILLS REQUIRED:

  • Minimum Grade 12 education with training in accounting, book keeping, computer applications like MS-Word, outlook and excel
  • Ability to organize, prioritize and execute multiple tasks in a systematic manner within tight timelines.
  • A working knowledge of project contracts and change order documents
  • Must have excellent communication and computer skills and at least three years of experience in project accounting.
  • Knowledge of residential homes construction terminology and language.
  • Must have current Alberta drivers license, insurance and own reliable transportation
  • Must be knowledgeable in all aspects of office and financial procedures.
  • Exemplary time management and organizational skills, consistent, reliable and responsible.
  • Excellent verbal and written communication skills.
  • Must be able to handle pressure and react positively to stressful situations.
  • Must possess exemplary interpersonal skills and positive attitude regarding public relation with the Tsuut’ina Nation members and staff
  • Must demonstrate calm, professional behavior when dealing with irate individuals
  • Must be able to take direction and be able to work with minimum supervision
  • Ability to work and communicate effectively within a team environment
  • Ability to understand and promote confidentiality as the norm.
  • Must be willing to obtain further training and educations as required.

 IN ADDITION:

  • Depending on your position – a Vulnerable Sector check must be required upon application from all provinces, states or countries lived in for the last four years. Vulnerable Sector checks must be completed within the past month.

 NOTE:

Please note that this organization adheres to Sections 1 – 9 of the Aboriginal Employee Preference Policy for selection and displacement.  Only those applicants selected for an interview will be contacted. The successful candidate will be under a probationary period at the commencement of his or her employment.

 Competition Opens:   October 13, 2022

Competition Closes:   November 9, 2022 @ 12:00PM MT (No applications will be considered after this time)

 

Please apply in writing, including a resume to:       

TsuuT’ina Nation Human Resources Department

9911 Chiila Boulevard, Tsuu T’ina, Alberta T2W 6H6

OR Email: Jobs@tsuutina.com

Please reference in subject line: JOB TITLE & REF# or will NOT be opened

We thank all applicants in advance, however, only those chosen with the required qualifications will be contacted for an interview.

 

 

 

 

To apply for this job email your details to jobs@tsuutina.com.