Receptionist/Utilities Clerk

Title:                  Receptionist/Utilities Clerk

Department:  Tsuut’ina Development Authority, Taza Lands

Reports to:      Manager – Building and Administration

 JOB SUMMARY

This position will be responsible for the day to day operations of the Utilities Department within the Tsuut’ina Development Authority. Technical and clerical review, including processing of invoicing and receipts, in accordance with established policies and procedures. This position manages all duties related to administration requirements for the utility billings. The work is performed under the supervision of the Manager of the Tsuut’ina Development Authority.

ESSENTIAL DUTIES AND RESPONSIBLITES:

• Prepare and process bills, invoices, and receipts.
• Create, update and maintain database, financial records and filing system.
• Track and monitor financial transactions.
• Review financial records, documents and information to ensure accuracy.
• Communication and coordination with Tsuut’ina Nation Departments.
• Payables for Utility Department using Xyntax software.
• Community engagement as required.
• Ensuring Nation Standards are met; cultural, environmental, sustainability.
• Internal communication with administration and other team leads.

QUALIFICATIONS REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to preform the essential functions.

EDUCATION/EXPERINCE:

High school diploma or general education degree (GED) is required with (5) years of general clerical experience and a minimum of 3-5 years’ experience in an office setting. A comparable amount of education, training or experience may be substituted for the minimum qualifications.

LANGUAGE SKILLS:

The applicant must have the ability to answer questions and resolve problem situations, or refer them to the appropriate office. The applicant must follow check lists and recognize different types of required exhibits and plans. The employee must be able to comprehend instructions, reports, invoicing and payables. 

OTHER SKILLS AND ABILITIES:

• Knowledge of basic financial systems and general administration duties.
• Ability to operate office machines such as computers, adding machines, cash register, fax machine, copier and multifunction telephone.
• Ability to perform basic mathematical computations.
• Ability to write and orally communicate detailed information and data in clear and concise manner.

MINIMUM QUALIFICATIONS:

• Graduation for High School or possession of a High School equivalency diploma and 5 years of full-time experience or its part-time and/or volunteer equivalent, providing clerical, secretarial or office support work.
• Proficient computer skills (Microsoft based applications).
• Will be required to carry out other duties as required.

NOTE:

Please note that this organization adheres to Sections 1 – 9 of the Aboriginal Employee Preference Policy for selection and displacement.  Only those applicants selected for an interview will be contacted. The successful candidate will be under a probationary period at the commencement of his or her employment.

Competition Opens:   May 23, 2023

Competition Closes:   June 6, 2023 @ 12:00PM MT (No applications will be considered after this time)

Please apply in writing, including a resume to:       

Tsuut’ina Nation Human Resources Department

9911 Chiila Boulevard, Tsuut’ina, Alberta T2W 6H6

OR Email: Jobs@tsuutina.com

Please reference in subject line: JOB TITLE & REF# or will NOT be opened

We thank all applicants in advance, however, only those chosen with the required qualifications will be contacted for an interview.