Building Operations Coordinator

Title:                   Building Operations Coordinator

Department:    Seven Chiefs Sportsplex and Chief Jim Starlight Centre

Reports to:        General Manager

Designation:     Full-Time

Vacancies:        One (1)

JOB SUMMARY:

The Building Operations Coordinator supports the day-to-day operations of the Seven Chiefs Sportsplex by coordinating maintenance, safety, training, and administrative activities that ensure the facility operates smoothly and efficiently. Reporting to the Facilities Manager and working closely with Operations, Arenas, and MPS Cleaning Services teams, the role supports alignment of priorities, tracking of work orders and preventive maintenance, and coordination of documentation and basic financial processes. Through strong organization, clear communication, and consistent follow-through, the Building Operations Coordinator contributes to a safe, efficient, and welcoming environment for staff, user groups, and the community year-round.

DUTIES AND RESPONSIBILITES:

• Maintenance Coordination and Operational Support– monitor, track, and follow through on maintenance and service requests, ensuring accuracy, clear prioritization, and timely communication across operations teams. Assist with scheduling maintenance activities, coordinating contractors, and documenting outcomes. Support contractor coordination and escalate issues as required. Support the maintenance of preventive maintenance schedules and assist with ongoing improvements to digital tracking systems. Prepare summaries and reports related to work order status, preventive maintenance completion, and operational performance. Maintain organized records for day-to-day operational projects.
• Safety and Compliance– record safety-related deficiencies and ensure documentation is complete and properly maintained. Maintain records related to staff safety certifications, mandatory training, and compliance requirements. Coordinate safety training sessions, refresher training, and PPE fit testing. Prepare materials for safety meetings and ensure safety resources, including SDS binders and supplies, remain current and accessible. Assist with tracking follow-up actions from incidents, inspections, and audits.
• Training and Staff Development– design and deliver training programs for arena operators covering operational procedures, safety protocols, equipment use, and daily maintenance routines. Provide hands-on coaching and mentorship to reinforce best practices for ice maintenance, arena systems, and equipment operation. Assess skill development, identify areas for improvement, and support staff readiness for independent facility operations. Maintain detailed training records, track certifications, and coordinate ongoing professional development to support consistent operational performance and safety compliance.
• Communication and Administration– support clear communication between Operations, Arenas, MPS Cleaning Services, and amenity partners by organizing updates and tracking action items. Draft clear internal communications and maintain meeting notes, task trackers, and operational logs. Provide administrative and coordination support for capital projects and larger operational initiatives, including documentation, scheduling, and follow-up. Review invoices and receipts as an initial point of contact prior to Finance processing.
• Perform other duties as assigned.

QUALIFICATIONS AND SKILLS:

• Desired Education, Knowledge, and Experience:
  • High School Diploma or GED (CAEC).
  • Post-secondary Education in Business Administration or Health, Safety, and Environment (HSE) is considered an asset.
  • Solid understanding of safety regulations, compliance requirements, and the language, practices, and culture of trades and operations.
  • Minimum of three (3) years of experience in administrative or coordination roles, preferably within facilities, maintenance, or operational environments.
  • Experience or knowledge in project coordination or project management, including supporting timelines, documentation, and contractor coordination, is a strong asset.
  • Proficiency in written, verbal, and digital communication, including email, Microsoft Office, Teams, and CMMS platforms.
• Personal Attributes:
  • Highly organized and customer-focused, with the ability to manage multiple priorities effectively.
  • Professional, trustworthy, and dependable, demonstrating sound judgment, a positive attitude, and a collaborative approach.
• General Employment Requirements:
  • Valid Driver’s License, and reliable transportation.
  • Criminal Record Check, and Vulnerable Sector Check.
  • Oath of Confidentiality.

NOTE:

Please note that this organization adheres to Sections 1 – 9 of the Aboriginal Employee Preference Policy for selection and displacement.

Competition Opens: January 8, 2026

Competition Closes: January 21, 2025 @ 11:59 PM MST (Late submissions will not be accepted)

Please apply in writing, including a resume to:           

Tsuut’ina Nation Human Resources Department

9911 Chiila Boulevard, Tsuut’ina, Alberta T3T 0E1

ATTN: Recruitment Officer

OR Email: Jobs@tsuutina.com

Please reference in the subject line: JOB TITLE & REF # to ensure it is received.

We thank all applicants in advance, however, only those chosen with the required qualifications will be contacted for an interview.